05. Payment of Salaries (Salary Disbursement)

Payment of Salaries (Salary Disbursement)

In Tally.ERP 9, a Payment voucher can be used to effect salary disbursement to employees. The
payment voucher for the salaries payable may be passed through regular payment voucher or
automated using the preset Salary Payment process available in Tally.ERP 9 for error free data
input during Payroll Payment entry with the help of Auto Fill facility.

Example 4:

On 31st May 2009, M/s. Spectrum Solutions paid the salaries due for the month of May 2009.

Go to Gateway of Tally > Accounting Vouchers
1. Press F5 for Payment Voucher
2.Press F2, specify the date as 31-05-2009 and press Enter
3.Press Alt+A (Payroll Auto Fill) to prefill employee payroll details
In the Payment Auto Fill screen,

   Select Salary Payment in the Process for field as shown

Specify 01-05-2009 as From period

•  Specify 31-05-2009 as To period
•  Specify Voucher Date as 31-05-2009
•  Select Primary Cost Category in the Employee Category field
•  Select All Items in the Employee/Group field
•  Select HDFC Bank in the Bank / Cash Ledger field as shown.
•  Select Salary Payable in the Payroll Ledger field

The completed Payment Auto Fill screen is displayed as shown:

4.Press Enter and the employee payroll details will appear by default.

5.Enter the details of the transactions in the Narration field

The completed Payroll Payment Entry screen is displayed as shown:

6.Press Enter to accept.

If a partial payment of salaries is made to a particular group of employees, then generate a

separate payroll voucher for their payables and pass a separate payment entry based on the settlement.

However, Tally.ERP 9 also allows you to modify the payment amount to the Employees.

The unpaid salary will remain as outstanding in the Salary payable account and can be auto-filled

in the payment voucher as and when the actual payments are made.